Employee Onboarding and Recording Services refer to the structured process of integrating new employees into an organization while ensuring that all required documentation, data, and compliance procedures are accurately completed and securely maintained. These services support both HR operations and regulatory adherence, helping companies streamline the transition of new hires into productive team members.
Key Components
1. Documentation & Data Collection
Collection and verification of all necessary employee information, including identification documents, educational certificates, employment contracts, bank details, and regulatory forms.
2. Employment Contract & Policy Acknowledgment
Preparation, issuance, and signing of employment contracts, along with ensuring that new hires review and acknowledge company policies, procedures, and code of conduct.
3. System Setup & HR Record Creation
Entering employee data into HR, payroll, and attendance systems to create official employee profiles and ensure accurate tracking of employment records.
4. Compliance & Legal Requirements
Ensuring that onboarding meets local labor law requirements, including social insurance registration (e.g., GOSI), medical insurance enrollment, visa processing (if applicable), and background verification.
5. Introduction to Workplace & Culture
Facilitating orientation sessions, introducing employees to company values, structure, and expectations, and coordinating with departments for job-specific training or onboarding plans.
6. Coordination With Payroll & Finance
Ensuring all financial details are accurately recorded for timely payroll initiation, benefits enrollment, and allowances setup.
Purpose & Benefits
✔ Ensures a smooth transition for new employees
✔ Enhances employee engagement and retention
✔ Improves HR accuracy, compliance, and documentation quality
✔ Enables fast integration into teams and work environments
✔ Reduces administrative errors through standardized processes give page title for this service
